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| Job Title: |
Supervising Office Assistant
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| Closing Date/Time: |
Wed. 11/25/09 11:59 PM Pacific Time
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| Salary: |
$13.73 - $16.73 Hourly
$1,098.46 - $1,338.65 Biweekly
$2,380.00 - $2,900.42 Monthly
$28,560.00 - $34,805.00 Annually
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| Job Type: |
Full-Time |
| Location: |
Visalia, California
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| One current vacancy with the Sheriff's Department in Visalia. This is a promotional recruitment, open only to current county employees in regulare or probationary status. This recruitment will establish an employment list to fill current and future vacancies. The anticipated life of the list is six months. |
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Typical Duties:
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| Plan, organize, assign, coordinate and supervise the work of a group of clerical employees engaged in a wide variety of general clerical work; perform difficult clerical tasks involving the preparation of statistical reports, composing memos and letters, and responding to requests regarding County rules and ordinances interpretations; review and check the work of subordinates for accuracy and completeness; coordinate activities of and maintain even workflow in a clerical unit; review office procedures, recommend and implement change to improve efficiency and services; prepare payroll documents, maintain vacation and attendance records, review time sheets, check invoices and perform purchasing-related activities of Department or division; prepare operating manuals, narrative reports, charts and a wide variety of other support data and correspondence; provide information to the public or others where special knowledge and interpretation are required; may undertake and complete a variety of administrative projects requiring considerable independent judgment, initiative and confidentiality; hire, supervise, train, evaluate, and discipline assigned staff; research, gather and analyze factual data on a variety of subjects and compile financial, statistical, activity, or governmental reports, and where appropriate make recommendations; assist in the implementation of Department activities and policies. Participate in developing organizational concepts, cost estimates, budget requests, or annual budget preparation; perform related duties as assigned. |
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Employment Standards:
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Knowledge of: Functions and procedures of a modern office environment; theory, capabilities, limitations, and operations of office automation and related equipment; record keeping methods; office techniques sufficient to train subordinates; report and forms design and production; math sufficient to apply algebraic formulas and interpret results; principles of supervision, training, and evaluating; correct English usage, spelling, and punctuation; alphabetical and numerical filing system and procedures.
Skill/Ability to: Proofread subordinates’ work for errors in typing, grammar and spelling; use a personal computer and word processing software to complete complex reports, correspondence, spreadsheets, charts or graphic presentation materials; understand organization, procedures and operating functions of the County Department to which assigned and communicate this information to staff and the general public; communicate verbally with people of various educational, socioeconomic and emotional backgrounds in a patient, tactful and courteous manner; write clearly, accurately and concisely to convey ideas in reports, letters and memoranda; motivate, deal fairly with, and establish rapport with other employees; organize, set priorities, and coordinate workload of support staff; collect information, establish facts, take appropriate action or make recommendations; set goals and objectives; give and follow verbal and written instructions; recognize and maintain confidential information; read and interpret complex documents; retain and recall information; apply problem solving techniques; maintain payroll records and budget expenditures.
EDUCATION AND EXPERIENCE:
Any combination of education and experience that could likely provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the knowledge, skills, and abilities would be equivalent to completion of the twelfth grade supplemented with specialized business, secretarial, word processing or supervisory courses AND three years of complex and technical staff support experience including at least one year in a lead worker capacity. Work experience must demonstrate a high level of automation ability and independent decision making. |
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Additional Information:
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Conditions of Employment
Candidates selected will be required to pass a pre-employment drug and alcohol screening. For some classifications, a physical exam will be conducted to ensure the applicant's fitness for duty. This process may include a physical ability and/or ergonomic assessment. Additionally, a background investigation may also be conducted. |
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