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Job Title: Senior Student Services Specialist-Admissions & Records Closing Date/Time: Mon. 11/23/09 11:59 PM Pacific Time Salary: $22.53 - $27.38 Hourly $1,802.31 - $2,190.46 Biweekly $3,905.00 - $4,746.00 Monthly $46,860.00 - $56,952.00 Annually Job Type: Full-Time Location: Santa Monica College, Santa Monica, California FLSA: Non-exempt position, eligible for overtime compensation.   Print Job Information | Apply     Description  Benefits  Supplemental Questions   This is a Merged Promotional & Open Competitive recruitment An Eligibility List is currently being established to fill one vacancy in the Admissions & Records Department. This position is scheduled to work Monday through Thursday from 11 a.m. to 8 p.m. and Friday from 7:30 a.m. to 4:30 p.m., 12 months per year, 40 hours per week. This list will also be utilized to fill any vacancies that occur during the one year life of the Eligibility List, which may include permanent, part-time and temporary positions. Provides assistance to the Dean and/or Associate Dean in the daily operation of the Admissions & Records office. Selection Process: A qualifying evaluation of all submitted application materials. All qualified applicants will be invited to participate in the Written Test (pass/fail) tetatively scheduled for Wednesday, December 9, 2009. Approximately the top 10 candidates with passing scores of 70.00 or higher will be invited to continue in the selection process which will consist of a Qualifications Appraisal Interview (worth 100%)which will include a Technical Project. Candidates must attain the minimum passing score of 70.00 on each test part to be placed on the eligibility list. Santa Monica College reserves the right to modify the above stated examination components and weights prior to the administration of any examination. In compliance with the Immigration Reform and Control Act of 1986, Santa Monica College requires that all new employees provide documentation to establish both work authorization and identity.  Examples of Duties: Assists in the training and of all student services classified and temporary employees in the Admissions & Records office. Leads the work of Student Services Clerks/Assistants/Specialists as assigned. Serves as first line support on all admissions and records issues to include articulation and transfer, residency, graduation, enrollment, registration, and transcripts. Disseminates and monitors adherence to admissions and records policies, procedures, and requirements. Ensures accuracy of information provided by student services staff by phone, in person, e-mail, or correspondence; receives, records, and maintains log in ISIS for accuracy and completeness. Oversees the grade change process, academic and progress renewal and reporting of positive attendance process. Corrects data entry errors made by staff into the admissions and records systems. Answers inquires and provides information to students, faculty, staff, and the public on District, Federal, and State procedures relating to student service area. Stays abreast of updated or new student services rules, regulations, and policies relating to assigned student service area and communicates changes to others. Mediates and resolves complex problems and issues presented by student services staff, other staff, students, counselors, faculty, and other members of the College community. Oversees the athletic eligibility process. Prepares and finalizes statistical data for Federal, State, and/or District reports. Oversees the scanning and imaging process in Admissions and Records. Performs general administrative duties; types correspondence, memos, and other material. Oversees the hiring and distribution of work to student workers. Updates the Admissions and Records webpage when appropriate. Prepares and prints diplomas as required. Performs other related duties as requested or assigned. Examples of essential duties are descriptive and not restrictive in nature and are generally listed in descending order of importance.  Minimum Qualifications: Education Requirement: Graduation from high school or evidence of equivalent educational proficiency plus an AA degree or 2 years of college level coursework or equivalent. Experience Requirement: Five (5) year's experience in performing progressively specialized and complex admissions and records service duties that require knowledge of federal and state regulations. One (1) year providing direction to student or temporary staff is desirable. Education/Experience Equivalency: Experience and/or education of the same kind, level or amount as required in the minimum qualifications may be substituted on a year-for-year basis up to a maximum of four (4) years. Licensure and/or Certification: None  Supplemental Information: MERIT SYSTEM Santa Monica College is a Merit System employer committed to the following principles: 1) Hiring and promoting employees on the basis of ability through competitive selection; 2) Fair compensation on the basis of like pay for like work; 3) Retaining employees on the basis of performance; 4) Training for high quality performance; 5) Assuring fair treatment of employees without illegal discrimination; 6) Protecting employees against political coercion; and 7) Providing for due process in the event of disciplinary action APPLICATION PROCEDURE Official SMC application forms and related materials must be completed for each examination. A separate application must be submitted for each position applied for. Resumes may be submitted for any position, but resumes will not be accepted in lieu of a District application. The Personnel Commission may obtain confidential employment references from current and previous employers. If they do not want their current employer contacted, applicants must indicate “NO” on Page 3 of the application. Within approximately two weeks after the closing date, applicants will be notified regarding the status of their application. Applicants requiring special application, testing, or interview arrangements due to a disability, should notify the Personnel Commission office at the time of application submission. The District does not return materials submitted. SELECTION PROCEDURE Examinations may consist of a written or performance test, an evaluation of training and experience, an oral examination or interview, or other tests determined by the Personnel Commission office. Additional credit is added in entry-level examinations to the composite passing score of qualified veterans for war service (5 points) and disabled veterans (10 points) upon presentation of proof of veteran status at the time of application. Requests for reconsideration of questions contained in written examinations must be made in writing on the day the test is administered. Applicants selected for an oral interview will be notified in writing of the time and place of the interview. Interviews are conducted by a Qualification Appraisal Interview Panel. Travel costs related to the examination/ interview will be borne by the applicant. Final test results are mailed within approximately 15 days after the examination/interview. Requests to review scores must be made during the five day review period following notification results. ELIGIBILITY LIST Candidates who attain a passing score on each part of the examination will be placed in rank order on the Eligibility List. The Eligibility List is available for review by exam candidates for a five-day review period following notification. Unless otherwise indicated, Eligibility Lists are established for a period of one year. Eligibile’s names will generally remain on the List until they are hired, decline three interview opportunities, or make themselves unavailable. Unless otherwise stated on the Job Bulletin, when a Promotional and Open-Competitive List is established, the Promotional List will be used first. Final selection will be made from the appropriate Re-employment or Transfer List, if any, and from the top three ranks of Eligibles that are “ready and willing” to accept the vacant position. It is the candidate’s responsibility to notify the Personnel Commission office of any address and/or phone number changes. Eligibles will be certified only for the locations and shifts they indicated on the availability statement completed at the interview. An Eligible may change their availability by notifying the Personnel Commission office. ADDITIONAL REQUIREMENTS All offers of employment are conditional, based upon the successful completion of: 1) Fingerprinting/Conviction Clearance: State law requires that all employees be fingerprinted to check for, or verify, conviction records. Costs for fingerprinting will be borne by the applicant. All candidates with a conviction record for any offense, other than minor traffic violations, must file a Conviction Record Statement with their application. Conviction records will be fully investigated. A record of conviction will not automatically disqualify an applicant, but failure to list all convictions may result in disqualification or dismissal; 2) TB Test: All persons selected must successfully pass a tuberculin skin test or chest x-ray; 3) Eligibility to Work: Upon hire, each new employee must complete an I-9 Form and present supporting documents establishing proof of identity and employment eligibility as outlined in the Immigration Reform and Control Act. PROBATION PERIOD Permanent Classified Employees, other than management, law enforcement and confidential personnel, become permanent upon successful completion of six months (130 days) of work. SALARY AND BENEFITS Beginning Salary: Generally, new employees start at step A on the salary schedule. If there is a limited candidate pool, a new permanent Classified Employee may request a higher salary placement based on his/her training and experience that greatly exceeds the minimum qualifications. The maximum initial placement is on Step 3 of the salary schedule. Advanced salary placement must be requested at the time of offer and is subject to verification of qualifying training and experience. Vacation and Sick Leave: Regular non-management employees receive vacation and sick leave at the rate of one day per month each. Vacation is increased after 4, 8 and 12 years of employment to a maximum of 22 days per year. Longevity increments of 5% are granted at the completion of 5, 10, 15, 20, 25 and 30 years of service. Holidays: Employees receive 17 paid holidays per year. Benefits: Permanent full-time employees receive fully-paid medical, dental, and vision-care coverage. Benefits for permanent part-time employees are prorated according to the number of hours worked per week. CSEA UNION MEMBERSHIP New permanent Classified Employees are required to either join the California School Employees Association (CSEA), Chapter 36 or pay a service fee as provided for in the CSEA/District contract. New employees requesting a religious exemption are required to pay an equal amount to an approved charitable organization in lieu of a service fee.