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| Job Title: | Assistant Authority Clerk II |
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| Closing Date/Time: | Fri. 12/04/09 5:00 PM Pacific Time |
| Salary: |
$28.09 - $44.97 Hourly $2,247.31 - $3,597.42 Biweekly $58,430.00 - $93,533.00 Annually |
| Job Type: | Full Time Regular |
| Location: | San Diego International Airport, California |
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| The San Diego County Regional Airport Authority is seeking an energetic, innovative and proven leader with technical, functional, managerial and customer service expertise as a municipal clerk. This position assists with the overall management and operations of the Corporate Services/Authority Clerk Department, including agenda coordination for board and committee meetings; ensures compliance with applicable public notice meetings laws; reviews agenda reports and materials for completeness and compliance with established policy and procedure; and maintains storage and retrieval of official Authority documents. This classification supervises others, and assignments are general, requiring the exercise of a high degree of independent judgment, initiative and problem solving. | |
| Examples of Duties: | |
| 1. Assists with planning and supervision of program and activities of the Corporate Services department; evaluates and recommends staffing needs, equipment, materials and supplies requirements; supervises and participates in developing and evaluating assigned staff; contributes to development of and monitoring of performance against the annual department budget.
2. Assists with managing and preparation of board meeting agenda; ensures agenda items, supporting documents and materials are submitted in compliance with legal and procedural process; assists staff with submission of departmental agenda items; ensures submission of items by deadline and appropriate format; reviews reports and supporting documents for accuracy and consistence with established standards; requests corrections and backup materials from staff; tracks and ensures timely submission of scheduled agenda items; posts and distributes agendas and notices; processes resolutions and ordinances approved by the board and commission. 3. Assists with coordination, assembly and distribution of agenda packets; duplicates and collates agenda packets and binders; arranges logistical support for board meetings; attends meetings; assists staff and public with official documents and board action inquiries; interprets policies and procedures related to agenda preparation or submittal and related matters; ensures compliance of board meetings with pertinent legal requirements governing public notice. 4. Attends board meetings and takes official minutes of board and committee meetings; transcribes and prepares minutes and notices; prepares resolutions; prepares documents for recording; prepares public hearings notices; maintains board files and records; disseminates actions including minutes, resolutions and agreements; manages and uses board meeting voting software. 5. Assists with the management of the Conflict of Interest program; ensures timely filing of FPPC documents; responds to questions regarding filing requirements; responds to Public Records Act requests for information on statements filed. 6. Composes letters, memoranda and reports; proofreads reports, forms and other documents or information for accuracy, grammar, punctuation, math and procedural accuracy; develops policies, rules and procedures for the effective operation of the department including establishing goals and objectives and prioritizing. 7. Maintains status tracking log; tracks and maintains files of resolutions and ordinances; coordinates board commission and committee meeting arrangements; maintains roster and membership status of the board, commissions, committees and liaisons; assists with maintenance of official records and information including board, commission, committee minutes and oaths of office; assists with development of policies, procedures and forms; assists with the administration of the Authority’s Lobbyist Program. 8. Provides information and handles issues that may require sensitivity and use of independent judgment; conducts research, responds to requests for information and complaints from the public; refers requests or complaints to appropriate staff and/or takes corrective action to resolve issue; 9. Prepares technical worksheets, tables and computations; establishes, maintains and updates confidential files, specialized office databases, indexes and files; files documents; conducts research, including pulling files, conducting Internet searches and duplicating information; assists staff in locating files and records. 12. Acts as Authority Clerk in the absence of the incumbent; assists in coordinating special events promoting airport-related activities; performs special assignments and projects as requested. |
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| Minimum Qualifications: | |
| Graduation from a college or university with a bachelor’s degree in business, management or public administration, or a closely related field; and at least five years of progressively responsible experience in preparing agendas, taking and transcribing minutes of meetings and explaining policies, procedures and regulations to staff and for the public, or an equivalent combination of training and experience. Certified Municipal Clerk (CMC) preferred. | |
| Supplemental Information: | |
| Knowledge of:
1. Authority Board policies, regulations and procedures, state and local laws and other legal requirements applicable to functions and operations of the Corporate Services/ Authority Clerk department. 2. Administrative management principles and methods including goal setting, program development and implementation and uses of information technology. 3. Federal, state and local laws, regulations and court decisions applicable to areas of responsibility, including, parliamentary procedure, the Brown Act, Public Records Act and Political Reform Act. 4. Organization and general functions of the Authority. 5. Research methods and statistical analysis techniques. 6. Principles and practices of public administration, including budgeting, purchasing and contracting. 7. Standard office management practices and procedures. 8. Principles and practices of sound business communications including spelling, grammar and punctuation. 9. Principles and practices of effective supervision and customer service. Ability to: 1. Perform detailed analyses and research, evaluate alternatives and develop sound conclusions and recommendations. 2. Understand, interpret, explain and apply Authority, state and federal policy, law, code, regulation and court decisions applicable to the assigned job functions and responsibilities. 3. Interpret and explain Public Records Act policies and requirements to executives, managers, staff and the public. 4. Organize work, set priorities, meet critical deadlines; coordinate meetings and special events; follow up on work assignments with a minimum of supervision. 5. Operate a computer and work processing software including other standard office equipment. 6. Maintain highly sensitive and confidential information. 7. Communicate clearly and effectively orally and in writing. 8. Proofread materials for conformance with Board policies and procedures and for correct English usage. 9. Analyze and interpret legal documents and administrative procedures and regulations. 10. Present proposals and recommendations clearly, logically and persuasively in public meetings. 11. Take meeting minutes; prepare clear, concise and comprehensive minutes, statements, correspondence, reports, studies and other written materials appropriate to diverse audiences. 12. Exercise sound, independent judgment within policy guidelines and use effective customer service skills and etiquette. 13. Establish and maintain effective working relationships with staff, public and others encountered in the course of work. |
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