Class Title:	ACCOUNTING ASSISTANT I
Class Code:	15911
Salary:	$12.30 - $16.89 Hourly $984.38 - $1,350.83 Biweekly $2,132.81 - $2,926.80 Monthly $25,593.78 - $35,121.63 Annually

Description  Benefits
Under supervision, to perform a variety of accounting duties related to the maintenance and review of accounting, financial and statistical records; and to do other work as required. Positions in this class series provide support services in the maintenance and processing of financial and statistical records which are part of a more complex recordkeeping system. The Accounting Assistant Series differs from the Office Assistant Series (general clerical) in that the former is primarily responsible for performance of job tasks involving arithmetical skills, financial and statistical recordkeeping systems and related transactions. General clerical duties may also be performed, however, the primary focus of this series is performance of accounting or fiscal related support activities. This is the first working level in the series and, under general supervision, incumbents perform basic and routine accounting or fiscal duties. The majority of the duties can be learned in a brief period of time, are clearly defined and have established guidelines which require minimal interpretation. Typical positions assigned to this class level perform basic manual or automatic posting, cashiering, collecting and receipting money, and review of routine numerical data for accuracy.
Examples Of Essential Duties:
• Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers or deposits; check and correct account or numerical records for arithmetical errors or proper coding. • Post financial transactions to accounts or journals or ledgers; post and reconcile individual client accounts; adjust or balance ongoing and routine accounts; reconcile differences found between account records using established procedures or instructions; maintain logs of incoming or outgoing items. • Access computerized account files to obtain or update information/data; enter data (standard or coded) from forms or documents onto computer terminal. • Collect and receipt for monies; post cash receipts; make change for customers from a cash drawer; prepare cash drawer for daily change monetary needs; check cash against receipts to balance a cash drawer. • Calculate routine billings using established procedures or instructions; reconcile differences found between payments or receipts using established procedures or instructions. • Order supplies/stock; check purchase orders against requisitions; check supplies received against invoices; maintain routine inventory records. • Operate standard office equipment such as adding machine, typewriter, computer, cash register, or duplicating machine. • Answer routine questions in person or over the telephone.
Recruiting Guidelines:
OPTION I Experience: Two years of general clerical experience; (Substitution: One year of the required experience may be substituted with 18 semester or 27 quarter units in secretarial science, office practices, or a closely related field; OR 360 hours from a recognized occupational training program in secretarial science, business education or a closely related field.) OPTION II Education: Completion of 12 semester or 18 quarter units from an accredited college in business mathematics, bookkeeping, accounting or a closely related field. Knowledge of: Basic methods, practices, and terminology of fiscal recordkeeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed; basic mathematical/fiscal computer applications. In addition to the above, some positions may require: Knowledge of: Basic payroll practices and procedures including FLSA requirements. Ability to: Make arithmetical computations quickly and accurately; operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; establish and maintain effective working relationships with others.
Other Requirements:
Tests: All candidates will be required to take a basic skills test prior to being considered for any Accounting Assistant I position.
Pre-Employment:
All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).