Class Title:	EXECUTIVE ASSISTANT II
Class Code:	13926
Salary:	$20.54 - $27.43 Hourly $1,643.23 - $2,194.14 Biweekly $3,560.34 - $4,753.98 Monthly $42,724.03 - $57,047.74 Annually

Description  Benefits
Under general direction, to perform a wide variety of administrative/secretarial support duties for an agency/department head requiring independent judgment and action; to supervise and direct subordinate secretarial and other office support staff; and do other related duties as required. Incumbents in this class provide staff support to an agency or department head of a large and complex agency/department or perform substantial and ongoing administrative and special projects duties in coordination with, or in lieu of, professional staff involving complex management and operational issues. Duties involve conducting special administrative and research studies affecting agency/department operations, acting as coordinator/liaison between agency/department heads and the Board of Supervisors, Chief Executive Officer, and various commissions, committees and public and private entities, which may also include supervisory responsibility for office support staff. This class is appropriate only where considerable delegation of authority has been given to the position.
Examples Of Essential Duties:
• Researches, compiles, and summarizes information, data and statistics for regular and specialized reports. • Prepares correspondence and reports independently; prepares itineraries and coordinates meetings/participants' schedules; arranges appointments and maintains manager's calendar; makes travel arrangements for manager and staff; and sorts, screens, priorities, and routes incoming mail. • Screens telephone calls and visitors directing them to the appropriate parties; answers questions and assist staff and the public obtain information about agency/ departmental policies and procedures. • Establishes, maintains, and directs the preservation of a variety of complex and/or confidential records; maintains and distributes agency/departmental procedures and rules; and prepares, recommends, and establishes office standards and procedures. • Prioritizes correspondence along with appropriate background materials for manager's review, reply, and disposition. • Serves as liaison between manager and subordinates, other managers, other county agencies/departmental staff and other governmental agencies and the public. • Takes and transcribes dictation directly, or from notes or recordings. • May supervise a clerical staff, reviews outgoing correspondence, reports, and material for accuracy, grammar, and consistency with administrative policy.
Recruiting Guidelines:
Knowledge of: Organizational operations sufficient to analyze, evaluate, and develop procedures and methods affecting the commitment of agency/departmental resources and administrative and clerical operations of a managerial office; current office methods and practices including automated equipment, filing systems, business correspondence, receptionist techniques, report writing; and correct English usage, grammar, spelling, vocabulary, and punctuation. Ability to: Manage departmental records; use office equipment for such functions as the Internet, E-mail, and on-line service, and use PC software; research, develop, and prepare data for management presentations; organize meeting plans and schedule appointments; provide effective client service and public relations; display strong interpersonal and communication skills, both verbally and in writing. Experience: One year as an Executive Assistant I or two years as a Secretary I or II with the County of Riverside. OR Three years of clerical experience, two years of which must have been in an administrative support and/or secretarial capacity with responsibilities for: screening calls, maintain an appointment calendar, composing correspondence and researching, compiling, and preparing reports. Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from recognized occupational training program in secretarial sciences, office practices, business education or a closely related field may be substituted for up to one year of the general clerical experience.
Supplemental Information:
• Uses highly effective and innovative planning, organization, and review techniques. • Communicates clearly, concisely, and meaningfully in both written and verbal form. • Builds effective relationships with department/agency personnel, public officials, other county staff, and the public. • Works cooperatively as part of an agency/ departmental team. • Types 50 net words per minute and sufficient skill in shorthand or note taking to enable the incumbent to complete 100 net words of dictated materials per minute may be required for some assignments.
Other Requirements:
Must be able to pass a background check.
Pre-Employment:
All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).
Probationary Period:
As an Approved Local Merit System, the County of Riverside requires all new regular or seasonal employees to serve an initial probationary period, the duration of which is indicated in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.