Class Title:	SECRETARY II
Class Code:	13924
Salary:	$17.26 - $23.73 Hourly $1,380.70 - $1,898.72 Biweekly $2,991.53 - $4,113.89 Monthly $35,898.30 - $49,366.72 Annually

Description  Benefits
Positions in this series perform a variety of secretarial, clerical, and administrative duties for one or more management level positions that are below the level of the Department Head; serves as recording secretary to a board, commission, committee or similar entity; performs related duties as required. Positions in this class are characterized by the primary responsibility and continuing performance of secretarial, and complex clerical tasks of an administrative nature and non-routine related duties for an Assistant Department Head, Deputy Director, or Division Chief. This class is distinguished from the class of Executive Assistant I by the latter's primary responsibility to perform secretarial and administrative duties for a Department Head.
Examples Of Essential Duties:
• Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions. • Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures. • Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings. • Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes. • Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments. • Coordinates time, place and participant arrangements for meetings. • Sorts, screens, prioritizes and routes incoming mail; Maintains office supply inventories and orders supplies. • May train or orient new employees; May provide lead or full supervision of a small clerical unit; Provides vacation and temporary relief as required.
Recruiting Guidelines:
Experience: One year as Secretary I with Riverside County. OR Three years of stenographic or increasingly responsible, broad and varied clerical experience, one year of which must have been in a secretarial or stenographic capacity performing a wide range of complex clerical or stenographic duties. Completion of 18 semester or 27 quarter units from a recognized college or 360 hours of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field may be substituted for one year of nonspecialized clerical experience. Knowledge of: Typing layouts and formats; the operation and uses of common and automated office equipment including automatic or memory typewriter, personal computer, word processor, copier; filing systems (chronologic, numeric, alphabetic, subject area, tickler); business English including spelling, punctuation, grammar, capitalization and word usage; record keeping and clerical monitor/procedures; basic office procedures; arithmetic. Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.
Other Requirements:
Skills to: Type 50 net words per minute, and take shorthand or note taking at 100 net words per minute may be required.
Pre-Employment:
All employment offers are contingent upon successful completion of both a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, which involves fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).
Probationary Period:
As an Approved Local Merit System, the County of Riverside requires all new regular or seasonal employees to serve an initial probationary period, the duration of which is indicated in the applicable Memorandum of Understanding, County Resolution, or Salary Ordinance. Temporary and Per Diem employees serve at the pleasure of the agency/department head.