County of Riverside - Human Resources Department

Job Title:	ACCOUNTING ASSISTANT I/II
Salary:	$12.30 - $16.89 Hourly $984.38 - $1,350.83 Biweekly $2,132.81 - $2,926.80 Monthly $25,593.78 - $35,121.63 Annually
Job Type:	Full-Time
Location:	Throughout Riverside County, California
Department:	All Departments

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Description Benefits

The County of Riverside is looking for qualified Accounting Assistants. Positions in this class series provide support services in the maintenance and processing of financial and statistical records which are part of a more complex recordkeeping system. Typical positions assigned to this class level perform basic manual or automatic posting, cashiering, collecting and receipting money, and review of routine numerical data for accuracy. TO APPLY: Please visit our web-site to take the online test at www.rc-hr.com. Go to Tests and Scores and then to Online Testing. Please follow the instructions carefully.
Examples Of Duties:
Accounting Assistant I * Make arithmetical calculations and verify totals; check arithmetical accuracy of claims, warrants, vouchers or deposits; check and correct account or numerical records for arithmetical errors or proper coding. * Post financial transactions to accounts or journals or ledgers; post and reconcile individual client accounts; adjust or balance ongoing and routine accounts; reconcile differences found between account records using established procedures or instructions; maintain logs of incoming or outgoing items. * Access computerized account files to obtain or update information/data; enter data (standard or coded) from forms or documents onto computer terminal. * Collect and receipt for monies; post cash receipts; make change for customers from a cash drawer; prepare cash drawer for daily change monetary needs; check cash against receipts to balance a cash drawer. * Calculate routine billings using established procedures or instructions; reconcile differences found between payments or receipts using established procedures or instructions. * Order supplies/stock; check purchase orders against requisitions; check supplies received against invoices; maintain routine inventory records. * Operate standard office equipment such as adding machine, typewriter, computer, cash register, or duplicating machine. * Answer routine questions in person or over the telephone. Accounting Assistant II * Process warrants (PV's) to vendors, contractors, and consultants; process a variety of invoices or billings (JV's); process accounts receivable or payable on a manual or automated systems; assemble accounts payable documents for approval. * Review claims, invoices and other financial transactions for accuracy, legality, and compliance with procedures, rules, or regulations. * Reconcile on a weekly/monthly basis statement of expenses, revenues, trial balance statements, tax and trust fund accounts, general fund, petty cash fund and department funds; reconcile balance sheet to general ledger. * Distribute monies paid or received to a variety of accounts; prepare bank or account fund deposits. * Determine validity of, or liability for, bills or charges; determine which account to credit with unidentified payment. * Prepare and maintain a variety of statistical reports and records; compile and prepare periodic and special reports.
Typical Qualifications:
Accounting Assistant I OPTION I Experience: Two years of general clerical experience; (Substitution: One year of the required experience may be substituted with 18 semester or 27 quarter units in secretarial science, office practices, or a closely related field; OR 360 hours from a recognized occupational training program in secretarial science, business education or a closely related field.) OPTION II Education: Completion of 12 semester or 18 quarter units from an accredited college in business mathematics, bookkeeping, accounting or a closely related field. Knowledge of: Basic methods, practices, and terminology of fiscal recordkeeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed; basic mathematical/fiscal computer applications. In addition to the above, some positions may require: Knowledge of: Basic payroll practices and procedures including FLSA requirements. Ability to: Make arithmetical computations quickly and accurately; operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; establish and maintain effective working relationships with others. Accounting Assistant II OPTION I Experience: One year of experience as an Accounting Assistant I with the County of Riverside or an equivalent position. OPTION II Experience: Two years of experience in the review, reconciliation, and preparation of financial accounts. OPTION III Education: Completion of 12 semester or 18 quarter units in accounting from an accredited college. Knowledge of: basic methods, practices, and terminology of fiscal recordkeeping, basic business mathematics; checks, money orders and other common negotiable instruments and their proper validation and endorsement; common methods of balancing cash and checks against records of receipt; methods of handling, recording and controlling monies received and disbursed; basic mathematical/fiscal computer applications. In addition to the above, some positions may require: Knowledge of: Basic payroll practices and procedures including FLSA requirements. Ability to: Make arithmetical computations quickly and accurately; operate standard office equipment which may include computers, calculators, cash registers, adding machines, and duplicating machines; read, understand and follow written and oral instructions; use computerized accounting systems; prepare data in proper format for data entry; understand and maintain financial accounting files or other record systems; recognize and correct computational errors; accurately compare, post and transfer numbers; understand transactions in terms of accounting codes and classifications; prepare routine and special financial reports; communicate effectively by phone or in person; learn County accounting systems; establish and maintain effective working relationships with others. In addition to the above: Ability to: Interpret and apply a variety of regulations, procedures and requirements; perform research to resolve problems and correct errors; determine proper accounting codes and classification for transactions; reconcile differences within recordkeeping systems using mathematical skills and understanding of the recordkeeping systems and related transactions; understand relationships among accounting or statistical records and documents; perform a variety of financial or statistical recordkeeping work of moderate difficulty.
Supplemental Information:
TO APPLY: Please visit our web-site to take the online test at www.rc-hr.com. Go to Tests and Scores and then to Online Testing. Please follow the instructions carefully.

Read this posting for special application instructions. Unless otherwise stated, use our resume builder to submit your resume, or select "Apply" on this page. For specific questions regarding this position, contact Human Resources Testing Center at 951/955-5844. All employment offers are contingent upon successful completion of a pre-employment physical exam, including a drug/alcohol test, and a criminal background investigation, including fingerprinting. (A felony or misdemeanor conviction may disqualify the applicant from County employment).

The County of Riverside is an Equal Opportunity Employer. It is the policy of the County of Riverside to provide equal employment opportunity for all qualified persons, regardless of race, religion, sex, national origin, age, sexual orientation, or disability.

Women, ethnic and racial minorities and persons with disabilities are encouraged to apply. Applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, or any other non-job-related factor.

DISABILITY ACCOMMODATIONS - Americans with Disabilities Act of 1990: All positions are open to men and women. Pursuant to the Americans with Disabilities Act of 1990, persons with disabilities who believe they need reasonable accommodation, or help in order to apply for a position, may contact the Disability Access Office at (951) 955-0811.

Hearing impaired applicants with telephone teletype equipment may leave messages by calling (951) 955-8688. The County will attempt to meet reasonable accommodation requests whenever possible.