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Class Title: POLICE CLERK I/II
Class Code: 4518/4519
Salary: $14.56 - $19.53 Hourly
$1,164.75 - $1,562.74 Biweekly
$2,533.33 - $3,398.96 Monthly
$30,399.96 - $40,787.52 Annually
 
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Description  Benefits
 
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

Under general supervision to perform a variety of specialized clerical duties applicable to a police operations environment that includes multi-tasking with heavy public contact, record keeping, document processing, typing, word processing and filing; and to perform related work as assigned.
 DISTINGUISHING CHARACTERISTICS:
Police Clerk I - This is the first working level of the class in this series, competent to perform a variety of office support and clerical duties while learning operations and procedures specific to the Police Department. Positions are characterized by the presence of clear guidelines from which to make decisions and the availability of supervision to provide guidance in non-routine circumstances. Specific duties, including the amount of public contact, typing, word processing, use of an on-line computer system, and direct support for functions of the unit, will vary depending on assignment. Positions in this class are flexibly staffed and I’s typically advance to the II level after a minimum of 12 months and demonstration of proficiency that meets the requirements of Police Clerk II.

Police Clerk II – This level performs the more complex and difficult clerical and office support work requiring specialized knowledge and skills, and the use of a high degree of independent judgment. Specialized knowledge may involve functioning as an advisor to other department personnel on department practices or procedures.
 ESSENTIAL AND MARGINAL FUNCTION STATEMENTS:
Essential and other important responsibilities and duties may include, but are not limited to, the following:
  • Manage and provide information to the public and to city staff that requires the use of judgment and the application of policies, rules or procedures.

  • Copy, sort, file, retrieve and distribute a variety of documents and police reports, citations, warrants and other materials to appropriate personnel and to appropriate agencies.

  • Type, word process, record and file a variety of police records, reports and materials including memos, letters, reports, complaints, declarations, booking information, warrants, citations, and crime and traffic reports from hard copy or dictation.

  • Assemble, code, index, record and summarize a variety of police data including serious crime offenses, stolen, stored and towed vehicles, crime reports, booking sheets, file field interrogation cards and related documents.

  • Type or word process complex and sensitive correspondence, reports, forms and specialized documents from drafts, notes, dictated tapes or brief instructions; may compose routine correspondence and brief reports.

  • Handle basic financial transactions, which may include billing, invoicing, ordering of supplies and receiving monies.

  • May prepare, update, and maintain a variety of calendars, schedules and appointments.

  • Perform related duties as assigned.

    		•
     MINIMUM QUALIFICATIONS:
    Knowledge of:
    Police Clerk I:


  • Use and operation of personal computers and common computer applications.

  • Basic office practices and procedures, including filing systems and operation of standard office equipment.

  • Correct English usage, including spelling, grammar, and punctuation.

  • Business writing and standard format for typed materials.

  • Basic business arithmetic, including percentages and decimals.

    • Police Clerk II:


    In addition to the requirements of the Police Clerk I:

  • Police Department policies, procedures, processes and forms.

  • Police Department records management system.
    Skill In:
    Police Clerk I:


  • Reading and applying rules, policies, and procedures.

  • Organizing, prioritizing and coordinating own work flow.

  • Dealing tactfully and effectively with a variety of people in hostile and/or difficult circumstances.

  • Typing at a reasonable speed necessary for successful job performance.

  • Making accurate arithmetic calculations.

  • Prioritizing work and coordinating several activities simultaneously.

  • Using initiative and sound independent judgment within established guidelines.

  • Operating standard office equipment including personal computers and centralized telephone equipment.

  • Establishing and maintaining effective working relationships with those contacted in the course of work.

    • Police Clerk II:


    In addition to the requirements of the Police Clerk I:

  • Basic principles of an electronic office including personal computing, specialized applications and databases common to law enforcement agencies.

  • Specialized processing, procedures and office support tasks related to the Police Department.

    		•
     PHYSICAL AND MENTAL REQUIREMENTS:
    Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

    Police Clerk I:


    Experience:
  • Eighteen months of responsible clerical experience in an office setting that includes public contact, common personal computer applications such as word processing, spreadsheets, and record keeping.

    • Training:
  • Equivalent to high school graduation.

    • Police Clerk II:


    Experience:
  • Two years of responsible clerical experience in a law enforcement agency which has included word processing, multitasking, and electronic office or twelve months as a Police Clerk I with the City of Modesto.

    • Training:
  • Equivalent to high school graduation. Vocational or college level course work in business administration or a related field is desirable.

    • Other Requirements:
  • Must be able to pass a background investigation.

    		•
     CLASS SPECIFICATION HISTORY:
    Environmental Conditions:
  • Office environment working a variety of shifts, weekends and holidays on a rotating basis.

    • Physical Conditions:
  • Essential and marginal functions may require maintaining physical condition necessary for sitting, standing, bending and stooping for prolonged periods of time; using various office equipment including a computer screen and keyboard.

    • Work Assignment:
  • Wear a City-approved uniform and related equipment unless assigned to the drug unit.

    •