Job Opportunities
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| Job Title: | School Office Manager (Bilingual/Biliterate) |
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| Closing Date/Time: | Wed. 12/02/09 4:00 PM Pacific Time |
| Salary: |
$18.55 - $22.57 Hourly $3,216.00 - $3,912.00 Monthly $38,592.00 - $46,944.00 Annually |
| Job Type: | Full-Time |
| Location: | Downey, California |
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| MUST BE BILINGUAL (ORAL COMMUNICATIONS) AND/OR BILITERATE (ORAL AND WRITTEN COMMUNICATIONS) IN THE SPANISH LANGUAGE.
IN ADDITION TO THE SALARY LISTED, EMPLOYEES IN POSITIONS DESIGNATED AS BILINGUAL RECEIVE AN ADDITIONAL BILINGUAL STIPEND OF 2.5%; EMPLOYEES IN POSITIONS DESIGNATED AS BILITERATE RECEIVE AN ADDITIONAL BILITERATE STIPEND OF 5.0%. Any combination equivalent to graduation from high school and three years of increasingly responsible clerical experience involving frequent contact with the public. Valid Red Cross First Aid Certificate, as well as meeting requirements to keep certificate current. Knowledge of office management techniques; modern office practices, procedures and equipment; record keeping techniques; health and safety regulations; correct English usage, grammar, spelling, punctuation and vocabulary; district organization, operations, policies and objectives; oral and written communication skills; interpersonal skills using tact, patience and courtesy; telephone techniques and etiquette; basic first aid techniques; operation of standard office machines; and laws, rules, regulations involved in assigned activities. Ability to perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks; perform public relations and communications services for the Principal; add, subtract, multiply and divide quickly and accurately; understand and follow oral and written directions; compose correspondence independently; type at 40 words net per minute from clear copy; complete work with many interruptions; work independently with little direction; establish and maintain cooperative and effective working relationships with others; learn to interpret, apply and explain rules, regulations, policies and procedures; operate a variety of office machines including typewriter, computer terminal, calculator and copiers; maintain good public relations with students, parents, teachers and the public; meet schedules and time lines; plan and organize work; train and provide work direction to others; compile and maintain accurate records and prepare reports; work confidentially with discretion; communicate effectively both orally and in writing; administer first aid to ill or injured children as needed; demonstrate mental acuity sufficient to perform the essential functions of the position; demonstrate empathy, friendliness, patience and responsibility; be motivated to produce high quality work product; and maintain a work pace appropriate to the position. |
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| TYPICAL TASKS: | |
| Under the direction of an elementary school Principal, perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in a variety of administrative tasks; perform public relations and communications services for the Principal.
Duties may include, but are not limited to: Coordinate a variety of office activities to assist the Principal in administrative tasks; prepare and accurately maintain a variety of reports, records and files relating to students, staff, operations and activities. Serve as secretary to the Principal or assigned administrator; compose routine correspondence independently; prepare communications; schedule appointments and staff meetings as requested. Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties as needed to complete assignments in a timely manner. Provide information concerning school policies, procedures, actions, activities and schedules as appropriate; maintain school calendar and serve as a coordinator of events. Monitor and assure classroom coverage; contact the automated substitute system to obtain information regarding employee absences; greet substitute teachers and classified substitutes; distribute keys and materials; provide routine orientation; answer questions and assist as necessary. Collect, compile, organize and record a variety of data related to attendance, enrollment, personnel, equipment inventory and student activities; prepare and maintain related records, files and logs. Collect and account for monies collected in conjunction with student body activities; forward monies to District Office according to established procedures. Collect, receipt, and balance fees collected for events. Prepare, compute and distribute payroll paperwork for classified and certificated personnel; maintain related records. Maintain payroll for certificated and classified personnel; maintain accurate records of substitute teachers and accounts to be charged; receive and distribute paychecks. Maintain and monitor school budgets and records; follow-up on purchase requisitions. Administer first aid; decide whether ill students need immediate care, whether to call professional medical help or a parent, or to excuse the student temporarily from the school program. Register, release or transfer students; complete enrollment information. Operate a variety of business equipment including computer, typewriter, calculator, copiers and other school office machines. Receive, open and route mail. Operate school office in the absence of the Principal within District guidelines, policies and procedures. Must demonstrate attendance sufficient to complete the duties of the position as required. Provide clerical assistance to faculty and staff as needed. Requisition, receive, store and distribute supplies and office materials; maintain materials and equipment inventory as assigned. Perform related duties as assigned. |
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| EXAMINATION WEIGHTS: | |
| Clerical Core Examination - Pass/Fail
Written Examination - 50% Typing Examination (40 wpm with no more than 5 errors) - Pass/Fail Oral Examination/Writing Project - 50% Bilingual Oral Assessment (Spanish/English) - Pass/Fail Bilingual Written Assessment (Spanish/English) - Pass/Fail (if applying for biliterate vacancies) |
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| OTHER: | |
| Environment:
School office environment; subject to constant interruptions and noise. Physical Abilities: Dexterity of hands and fingers to operate a computer and office equipment; sitting or standing for extended periods of time; walking to various sites at the assigned school; kneeling and bending, reaching horizontally and overhead to retrieve and maintain files and to store supplies and records; lifting and carrying objects weighing up to 25 pounds; and hearing and speaking to exchange information in person and on the phone. Hazards: Incumbents may be exposed to contact with angry or dissatisfied individuals and sick or bleeding students. |
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