TYPICAL CLASS ESSENTIAL DUTIES: (These duties are a representative sample; position assignments may vary.)
- May supervise staff to include: prioritizing and assigning work; conducting performance evaluations; ensuring staff are trained; ensuring that employees follow policies and procedures; maintaining a healthy and safe working environment; and, making hiring, termination, and disciplinary recommendations.
- Serves as a lead to staff to include assigning and monitoring work and providing direction.
- Provides administrative support, such as maintaining the department, director or manager, and employee schedules, coordinating meetings and agendas, making travel arrangements, editing and preparing newsletters, brochures and reports, researching legal or financial information, and providing related support.
- Assists with developing and tracking budget and department information, such as recommending budget figures, maintaining balances, researching discrepancies, and preparing related financial reports.
- Processes incoming and outgoing purchase orders, vouchers, price agreements, payments, and petty cash disbursements.
- Oversees the maintenance of the department's personnel files, such as verifying and entering timesheets, tracking performance evaluations, performing background checks, and related personnel information.
- Assists in overseeing department programs by reviewing forms and documents for compliance with policies and procedures.
- Performs basic office duties, such as copying, filing, faxing, typing standard documents, preparing, sorting, and distributing mail and entering data.
- Assists with coordinating department activities, such as tracking work and change orders, relaying communications, researching information, and providing related support.
- Serves as a liaison to other departments, prepares special reports, researches information, and maintains databases for several divisions or the department.
- Assists with developing and implementing office related department policies and procedures.
- Performs other duties of a similar nature or level.
POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:
Positions assigned to the Tax Commissioner’s Office may be responsible for: - Administering and responding to the department’s emails, correspondence, faxes, etc. Provides customer service to individuals with unique and complex tax/tag issues.
- Monitoring the web site and document management system.
Positions assigned to Public Safety may be responsible for:
- Overseeing and preparing the department for state and federal audits.
- Completing extensive research, implementing, and conducting training on policies and procedures.
- Tracks and maintains certifications.
- Training GCIC operators.
- Assisting in overseeing various administrative functions to include approval of timesheets and ensuring correct entry into payroll system, maintaining personnel files, and maintaining position descriptions and position appraisal standards.
- Reviewing and approving FMLA request/benefits, risk management claims, sick leave and vacation requests, and ensures all procedures are followed and are in compliance with County and federal guidelines.
Positions assigned to Transportation may be responsible for:
- Supervising the Service Request Center/section and coordinates all related support, changes, and procedures for the related database program.
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Training and Experience (positions in this class require):
- High School Diploma, or G.E.D.;
- Up to one year of specialized or technical training in administrative support or related field;
- Four years of administrative support or related office experience;
- or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements (positions in this class require):
Some positions require:
- Full GCIC certification required within 6 months
- TAC certification required within 90 days
- POST certified Instructor
Knowledge (position requirements at entry):
Knowledge of:
- Supervisory principles;
- Office principles and practices;
- Basic budgetary principles;
- Research principles;
- Customer service principles;
- Ability to learn applicable laws, rules, and regulation;
- Basic accounting principles;
- Merit rules and regulations;
- County policies, guidelines and procedures;
- Computers and applicable software;
- Basic mathematical and statistical principles.
Skills (position requirements at entry):
Skill in:
- Supervising and evaluating employees;
- Handling sensitive and confidential issues;
- Solving problems and making decisions;
- Conducting research and gathering information;
- Preparing, analyzing and interpreting various reports;
- Utilizing computers and applicable software;
- Organizational skills;
- Prioritizing and assigning work;
- Providing administrative support;
- Providing customer service;
- Tracking expenditures;
- Performing basic research;
- Developing basic reports;
- Operating a computer and applicable software;
- Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Physical Requirements:
- Positions in this class require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing and repetitive motions.
- Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
- This position may require: 24 hour on call assignment, overtime, or working weekends, holidays, 10-hour, 12-hour, and rotating shifts.
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